Charity Document Storage and Scanning
As many charities receive government funding, they are bound by particularly strict rules concerning the retention and proper management of the records they produce.
Often, hefty fines can be issued for mismanaging documents such as client files, patient files or financial documents.
Paper files and documents, such as Gift Aid records, client files and financial records can be managed efficiently using our cost-effective, purpose-built storage facility.
The information is barcoded and managed at file level which eliminates lost or mislaid files.
A full audit trail shows who requested the file, along with when and whether it has been returned.
You can manage your inventory using our innovative Mitch LiveStore system.
At the end of retention periods, our confidential shredding service will securely destroy your documents onsite (with your permission, of course).
Once your records have been shredded and pulped, we then recycle the resulting material, adding an important element of corporate social responsibility by helping to preserve our environment.
If you are beginning your migration to an electronic document or content management system, such as SharePoint, Mitech Systems can help you with our quality production document scanning.
This service enables you to migrate more quickly to an electronic imaging system – without having to perform this intensive and critical work with your own staff and resources.
We can even export directly into your document management system, including SharePoint 2010 (or any other EDRM system) using your own indexing criteria and metadata conventions.
If you wish to have your documents digitised to a CD or DVD, we can produce a FREE sample so you can see the quality of our work for yourself.
If you have not yet begun your migration to electronic storage, we offer a range of systems to capture, manage and access any digital documents, email or business information in a contemporary software solution.
Alternatively, you can use our Mitech PDFLive hosting document management software with 256 bit E-encryption. This allows you to view your information in a secure environment, anytime, anywhere.
You can even add individual documents to an existing file directly from your desktop, so your files are always up to date.